12 Feb, 2018

Administrator

  • Irish Landscape Institute(ILI)
  • Dublin, Ireland
Part time Aboriculture Agriculture Garden Retail Marketing Sales

Job Description

Irish Landscape Institute are seeking an Administrator to join their team

Duties and Responsibilities:

  • The Administrator will work from home  
  • The ILI will provide computer and printer if required, as well as mobile phone  
  • Carrying out various organizational tasks as required  
  • Processing regular membership applications      
  • Communications and Correspondence  
  • Collecting post, responding to post  
  • Typing up and sending letters as required  
  • Answering phone and forwarding all relevant messages to Council members  
  • Keeping record of all correspondence  
  • Responding to incoming emails and/or distributing emails to relevant council member        
  • Issuing mass e-mails and news updates to ILI membership
  • Managing and updating database of members
  • Issuing membership certificates Data Management
  • Updating and organizing records
  • Managing the ILI’s fttp website
  • Managing the ILI’s website and its social media platforms

Responsibilities to ILI Council

Note: ILI will arrange and pay for training in Basic Accountancy, where necessary and appropriate.

  • Assisting the President, Secretary, Treasurer, and others on the Executive Council as required
  • Attending Council meetings, taking minutes, distributing minutes (note: meetings often take place after normal working hours, i.e. 6.00-7.30p.m)
  • Distributing post and emails to relevant Council Members
  • Organising events such as lectures, seminars, conferences and award ceremonies
  • Financial Management
  • Membership Subscriptions: monitoring payment of subscriptions, planning yearly invoice run
  • Financial management of ILI accounts in liaison with the Hon. Treasurer
  • Manage payments (both administrator and the treasurer would be set up to pay people on line. Cheques have to be signed by a Executive Council or a director of the ILI)
  • Manage the budget set by the Honorary Treasurer
  • Assist in preparing monthly, quarterly and annual summary of accounts and books
  • Assist Honorary Treasurer in preparing and managing the Annual Budget and any supplementary or occasionally specific budgets (e.g. ILI Conference and ILI Awards)
  • Education: minimum qualification
  • FETAC Level 6
  • Applicant must to be based in Dublin city
  • Must be flexible and have well-developed interpersonal skills
  • Excellent administrative, organizational and communication skills and experience

  Language skills:

  • Fully fluent in English

  ITC skills:

  • Fully proficient in Microsoft Office modules (MS Word, MS Excel and MS Powerpoint) and competent in management of online resources (website and social media platforms)
  • Experience in organising events

Preferable

  • Experience in the landscape architectural industry or design profession
  • Experience in sponsorship raising and grant applications

Desirable

  • Previous experience working with a professional representative body or similar employer

Contract Period

  • The contract is for 12 months. A post-appointment probationary period of 6 months will apply. Appraisals and job reviews will be undertaken every 12 months.
  • The ILI office is usually open on Tuesdays and Fridays (mornings only).

Closing Date for Applications: Friday, 23 February 2018

Job Benefits

  • Holiday Entitlement is 6.5 days annually

Salary

  • €12,672 per annum for 12hrs of work a week (624hrs per annum). This equates to approximately 2x8hour working days per week.


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